Office Space Planning Services in NYC
Our office space planning services use cutting-edge AI tools to facilitate technology-led workplace optimization for NYC-based hybrid organizations. Our space planning tools help optimize space, create different settings and produce important metrics. In addition, our other technology tools can help your organization with things like prioritizing employee health and safety, booking rooms and desks and measuring space utilization.
Understanding how your office runs and what kind of space you actually need could lead you to a 30% reduction in real estate costs.
Reimagining the office and work life after COVID-19 - McKinsey
Office Space Planning Services for an Optimized Workspace
In 2023, 82% of New York City employers surveyed by the Partnership for New York City were motivated to maintain a hybrid work schedule for their employees. And, many New York businesses expanded their workforce, hiring as many as 40% more employees. The additional headcount combined with the flexible schedules of hybrid employees can make it difficult to organize and maintain office space and other valuable resources.
The right office space plan can save you costs, make employees more comfortable, and improve the feeling of your space. Our designers are experts at planning NYC spaces – we understand how to optimize even the tiniest office space for hybrid employees. With our office space planning services, you’ll have full access to our room and desk booking app, complemented by AI-powered sensors and hospital-grade UV-C disinfection systems. In tandem, these tools will help you keep your office clean, boost operational efficiency, and instill confidence in your employees.
Bring Life Back to Your Space With AI-Powered Assistance
More opportunities for hybrid work are great, but we know this fluidity can present office space challenges. Our office space planning designers will work with you to create a plan that addresses your unique needs and keeps your employees safe and comfortable throughout the workday. Nothing beats going into an office that you actually love to be in.
Our proprietary management software is the cornerstone of our office space planning services.
Our comprehensive platform includes:
- Hybrid Workplace App: This user-friendly room and desk booking app includes visitor management tools to help you manage your space
- AI-Powered Sensors: AI powers automated check-ins, room release, and space utilization insights to help improve your interior design
- Smart Sanitation Systems: Intelligent disinfection tools are connected to a data platform, which provides risk analysis to inform your space utilization and disinfection plans
Real-Time Space-Usage Insights
In New York City, space is at a premium. Instead of measuring occupancy by how much space you assign, optimize based on how many people actually show up, and how often.
Using occupancy and space-usage sensors, you can track daily office capacity and make real-time optimizations that better serve your employees. While badge data only provides occupancy rates, our state-of-the-art sensors deliver informed updates about office attendance, the most-used conference rooms and collaboration spaces, and underutilized workspaces that may be neglected resources.
The Tremendous Upside of WorkPoint Sensors
WorkPoints sensors use passive infrared waves to determine human presence in a small area. These sensors are ideal for a desk where you expect one person to work. These tools help with the following:
- Resource utilization measurements: Tracks usage of individual resources, like desks, privacy pods, and photobooths, so you can make informed real estate and furniture purchases
- Integrated systems for real-time updates: Enables hot-desking or flexible management systems for office spaces that don’t require assigned desks
Privacy-Centered People Counter Sensors
Our people counting systems use thermal technology and AI to assess attendance without infringing on your employees’ privacy. These measurement systems can help with the following:
- Understanding relative demand for shared and private spaces, so you can optimize your real estate overhead
- Develop functional spaces that support employees’ needs for a smooth transition on return-to-office days
- Reduce “ghost meetings” and manage in-demand coworking spaces to improve overall efficiency
Optimize Desk Reservations and Space Planning for In-Office Days
Our platform provides real-time access to office reservations with live floor plans. These floor plans use occupancy data to show the spaces currently in use across your workplace.
With our app, you can track the following:
- View live occupancy on your floor plans
- Kiosk view settings to deploy across digital signage
- Locate crowded or empty areas
- Integrate with workspace apps and locate coworkers for better collaboration
Level Up Operational Efficiency With Heat Maps
Heat maps can track the workspaces used throughout the day, so you can communicate with janitorial staff. Rather than cleaning the entire area, informed janitorial teams can maximize efficiency by cleaning the work surfaces used that day.
Our platform will enable you to view daily floor plans to:
- Visualize occupancy data on floorplans
- Customize use time frames
- Adjust cleaning area size per location
- Export plans to PDF
- Share link to App
Seamless Integrations With Other Management Tools
Unlock more value with simple API-based integrations with top workplace apps.
Craft A Fluid Hybrid Environment With Benhar’s Office Space Planning Services
Boost employee health and safety, make sure your people are comfortable, and streamline company processes with the right office space plan. Contact us today to learn more about our NYC office space planning services and get connected with a designer.